dmshare FAQs

Move dmshare Getting Started guide:

Accessing Your Account
You will be required to login upon launching dmshare (http://dmshare.ky). After logging in, the features of the system available to you will be displayed in the navigation menu (left side of the screen). These features include: My Companies, News Centre and Utilities.

The My Companies section is your confidential corporate documents are stored.
The Info Centre section is designated important information/memos from dms Corporate Services Ltd.
The Utilities section allows you set your user preferences. This includes, for example changing your password and viewing subscriptions.

Navigating dmshare
The dmshare interface has been logically sectioned off to help you easily navigate through your account. Upon logging into your account, you will see a navigation menu to the left and an information screen to the right. Clicking on one of the navigation menu items on the left changes what you see on the right.

Directory Contents
When you click on a navigation menu item that pertains to a directory, your directory listing shows the contents of the current directory with information pertaining to each item.

The Top Toolbar
The toolbar at the top of the right frame is used for managing the current folder as well as those files and folders in the directory listing.

Sorting Your Files and Folders
The order of your file and directory listing may be sorted according to name, size, or date of last modification. By clicking on the title of each of these columns, files and directories will automatically sort in ascending order, grouping directories separately from files.

To sort in descending order, click the column title again. The black "up" arrow indicates that the contents are sorted in ascending order while the black "down" arrow indicates descending order.

Search
Search allows a user to search for files within your dmshare account.

When selecting criteria for the search, the results returned will match ALL of the chosen criteria. The only exception to this rule is when choosing to search based on a file's document class properties. For more information about searching using a file's document class properties, see Advanced Search

To start a search for a document, navigate to the search page by clicking the search icon in the top toolbar. The last search run from your system is cached and may be reloaded by clicking the "Reload last search" button on the search page. This search can be changed, edited and re-used as required.

There are two types of searches:

Basic Search
A Basic Search allows you to search for a file based on the file's name and/or a file's assigned category.

Advanced Search
An Advanced Search allows you to search for a file based on the file's name, the file's properties, or a combination of both.

Directory Listings
Your directory listing shows the contents of the current directory with information pertaining to each item. Each file or directory is listed on a separate row and contains the item's name, size, and date of last modification.

The Navigation Toolbar: Directory Navigation
The first two buttons of the Navigation Toolbar, "Up" and "Search" allow the user to navigate or search within the current workspace.

To view a File

Navigate to the directory in which you wish to view files.

Open the file by clicking on it once. You may be prompted to either open the file or save it. Choose to open the file in order to view it.

To download a File

Navigate to the directory in which the files you wish to download are located.

Click on the file's name once. You will either be prompted to open or save the file (depending on the file's type) or the file may open automatically in a new browser window. Should the file open in a browser window, you can choose "Save As" from the browser's File menu and save the file to your local machine.

Up	Allows you to navigate up one directory from the currently selected directory if you have permission to read that directory. In other words, this button takes you to the parent directory of the current directory being displayed.
Search	Enables you to perform a search. To perform a search, refer to About Searching.
Email	Emails the URL of the selected file. One or more files may be emailed at a time. (Requires Admin permission on the file) For a detailed explanation of the choices you can make when emailing, refer to Email.
Print	Prints the current page.

To View a Directory's Information Page

Navigate to the directory you wish to work with.

Click on the manage icon, that corresponds with the directory you wish to work with.

Commenting Your Files and Directories
Available to users for remarking files and directories are Comments. Comments offer users the ability to create notes about a particular file or directory without altering the contents of that file or directory.
To comment a file or directory:

Navigate to the file or directory you wish to comment.